|
|
|
Home >
Career Center > Job Seekers
> Job Search
|
| Company Name: |
University of Illinois |
| Location: |
Urbana, IL |
| Position Type: |
Full Time |
| Post Date: |
12/19/2025 |
| Expire Date: |
02/22/2026 |
| Job Categories: |
Education, Collegiate Faculty, Staff, Administration |
|
 |
|
|
Grants and Contracts Coordinator - Department of Physics
<span style="font-family: Arial"><h2 style="text-align: center">Grants and Contracts Coordinator<br>Department of Physics</h2><h3 style="text-align: center">The Grainger College of Engineering<br>University of IllinoisUrbana-Champaign</h3><a href="https://physics.illinois.edu/">The Department of Physics</a> in The<a href="https://grainger.illinois.edu/">Grainger College of Engineering</a> seeks applicants for a Grants and ContractsCoordinator position. Under the direction of the Assistant Director, thisposition will develop, review, and submit proposals for federal, non-federal,and internal sponsored research funding in conjunction with departmentstakeholders. The employee is responsible for maintaining familiarity withfederal solicitations, changing federal regulations and guidelines, anduniversity policy associated with sponsored research administration. The hirewill review and submit proposals independently in consultation with other sponsoredresearch administrators and business staff focusing on submission, compliance,and award management.<br><br><strong>Duties and Responsibilities:</strong><br><ul><li>Develop, prepare, assemble, and submit proposals to federal and non-federal sponsors and for internal funding opportunities.<ul><li>Review, interpret, and comply with federal regulations (e.g., Uniform Guidance, ITAR, EAR, FAR), sponsor policies and guidelines, and university policies and procedures for proposal submission.</li><li>Develop budgets; prepare and edit proposal documents; ensure all requirements necessary for valid submission are met (e.g., deadlines, funding restrictions, eligibility restrictions, potential cost share, compliance for conflicts of interest, research security training, etc., authorization).</li><li>Communicate with a range of proposal stakeholders such as internal and external collaborators (e.g., investigators, other institutions’ research administrators, a wide variety of campus units) and funding sponsors’ staff (e.g., IT help desks, policy administrators, program officers).</li></ul></li><li>Serve as a liaison for the Department of Physics to Sponsored Program Administration (SPA) for the purposes of proposal submission and award management.<ul><li>Ensure SPA receives requested proposal revisions and assist investigators in developing and submitting a wide variety of pre-award and post-award requests, such as for subaward initiation, proposal updates, no-cost extensions, incremental funding, material transfer agreements, and budget revisions.</li><li>Communicate sponsored research administration policies and procedures to investigators and follow up with SPA to ensure that awards are finalized and funded project accounts are established in a timely manner.</li></ul></li><li>Connect with the campus research administration community and take part in continuous learning through the Office of the Vice Chancellor for Research and Innovation, such as Sponsored Programs Administration (SPA) and the Office of Research Security (ORS), and other system and campus administrative and compliance units such as the Office of Business and Financial Services (OBFS), the Office of Technology Management (OTM), and Government Costing.</li><li>Participate and pursue external learning opportunities in research administration. Actively participate in programming provided by funding agencies, professional associations, and other organizations relevant to the field.</li><li>Collaborate with other business staff within the Department of Physics, ensure sponsored research products, procedures, and transactions are compliant with university policies and federal and state regulations and are handled in a timely, efficient, and accurate manner. Maintain documentation, identify and communicate concerns, and resolve discrepancies. Provide process improvement ideas and assist with implementation.</li><li>Perform other additional appropriate related duties to further the mission of the department.</li></ul><br><strong>Minimum Qualifications:</strong><br><ul><li>Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.</li><li>One year of demonstrated experience in sponsored research administration.</li></ul><br><strong>Preferred Qualifications:</strong><br><ul><li>Master's degree in English, Business, Accounting, or related field requiring strong literacy and critical thinking competencies</li><li>Experience in working within higher education, especially in business and/or research administration.</li><li>Certification as an Illinois Certified Research Administrator and/or as a Certified Research Administrator or Certified Pre-Award Research Administrator.</li></ul><br><strong>Knowledge, Skills and Abilities:</strong><br><ul><li>Ability to prioritize, organize, and manage diverse activities in a deadline-driven environment and to manage multiple work priorities given those demands. Must be able to adapt to quick turnaround times and changes in requirements based on type and granting agency.</li><li>Maintain high quality, compliance, and ethical standards under pressure. Meticulous attention to detail.</li><li>Excellent communication and customer service skills. Maintain a professional demeanor in high-stress situations, with unwavering courtesy and skill in conflict resolution.</li><li>Ability to work well in an academic environment and to communicate effectively.</li><li>Ability to absorb and analyze extensive amounts of information about policies and procedures quickly and accurately, usually accessed in written form.</li><li>Ability to thrive in a team environment and actively contribute to the team's success while demonstrating individual judgment and initiative. Includes close cooperation and coordination with supervisor.</li><li>Experience with wide variety of productivity software and web-based application systems. Ability to adapt quickly to changes in software systems and applications. </li></ul><h4>Appointment Information</h4><p>This is afull-time Civil Service Grants and Contracts Associate positionappointed on a 12-month service basis. The expected start date is as soon aspossible after the closing date. The budgeted salary range for this position is $55,000- $65,000.Salary is competitive and commensurate with qualifications and experience,while also considering internal equity. This positionwill be expected to work at the University of Illinois Urbana-Champaign campus ona full-time basis per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.<br><br>For more information on Civil Service classifications, please visit the SUCSS web site at <a href="https://www.sucss.illinois.gov/pages/classspec/default.aspx" target="_blank">https://www.sucss.illinois.gov/pages/classspec/default.aspx</a>.</p><h4>Application Procedures & Deadline Information</h4><p>Applicationsmust be received by 6:00 pm (CST) on <strong>January 19, 2026</strong>. Apply for thisposition using the Apply Now button at the top or bottom of this posting. Please uploadyour cover letter, resume, and names with contact information for three references.To be considered as a transfer candidate, you must apply for this position.Applications not submitted through <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a> will not beconsidered. If required by the position, transcripts or other documentation ofcredentials are to be provided no later than the first day of employment. Forfurther information about this specific position, please contact StephanieSwearingen <a>(sswearin@illinois.edu)</a>. For questions regarding the applicationprocess, please contact 217-333-2137.</p><p>At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — <strong>every staff member helps shape what’s next</strong>. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.</p><p><a href="https://makeitcu.com/" title="https://makeitcu.com/">Champaign-Urbana</a></p><p><em>Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.</em></p><p id="benefitStatement">This position is intended to be <a href="https://go.illinois.edu/workatillinois">eligible for benefits</a>. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p id="benefitStatement">TheUniversity of Illinois must also comply with applicable federal export controllaws and regulations and, as such, reserves the right to employ restrictedparty screening procedures for applicants.</p><hr><p align="center">The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit <a href="https://go.uillinois.edu/noticesandposters" target="_blank">Required Employment Notices and Posters</a> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through <a href="https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf" target="_blank">E-Verify</a>.</p><p align="center">Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations <a href="https://illinois-accommodate.symplicity.com/public_accommodation/" target="_blank">portal</a>, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing <a>accessibility@illinois.edu</a>.</p><hr><p><strong>Requisition ID</strong>: 1033994<br><strong>Job Category</strong>: Professional and Administrative<br><strong>Apply at:</strong> <a href="https://jobs.illinois.edu">https://jobs.illinois.edu</a></p><a name="HEJobs" type="hidden" value="Yes"></a><a name="Billing_Name" type="hidden" value="Stephanie Swearingen"></a><a name="Billing_Email" type="hidden" value="sswearin@illinois.edu"></a></span>
|
|
| Company Name: |
University of Illinois |
| Website: | https://illinois.csod.com/ux/ats/careersite/1/home/requisition/15864?c=illinois |
Company Description:
Please visit our employer showcase!
|
Apply Now |
Forward Job to a Friend |
More Jobs From This Employer
|
